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Timesheet Implementation

Timesheet implementation is a crucial initiative for organizations seeking to improve their time reporting processes.

Time reporting is a cornerstone process of any organization. Inefficiencies in the time reporting process can be costly, and for organizations whose reporting needs have outgrown their system (such as an expanding organization that utilizes Excel spreadsheets for time reporting), the implementation of a real timesheet software system is appealing.

As with any business solution implementation, a thorough understanding of the organizational processes and personnel impacted is necessary to ensure the success of the initiative.

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Define Timesheet Requirements

A new timesheet implementation initiative offers organizations the chance to re-engineer and improve their current time reporting process.

Organizations can leverage this opportunity to define what should be required for a timesheet to be processed. If there is a recurring issue, such as timesheets being submitted without task codes for specific work, or descriptions of work completed, these could be defined as new requirements.

Time Tracker.Net provides validation rules and templates that organizations can configure for their own time reporting needs. Using Time Tracker.Net, organizations can require minimum / maximum hours to be reported, account codes for tasks, work descriptions and more.

Excel based timesheets

Organizations using Microsoft Excel for time reporting may experience issues as they grow, and the workflow demands grow in tandem

Determine Reporting Workflow

As well as determining requirements for reporting in the new timesheet implementation, the overall structure of the time reporting process should be mapped out. When are timesheets due? Who is responsible for reviewing them? How will these constraints be supported within the new system?

Time Tracker.Net features configurable, automated approval routing of timesheets. It can also be configured to route timesheets embedded in email, which reviewers can approve simply by clicking a link. Time Tracker.Net also ensures that users submit their timesheets on time with "Auto Nag" email reminders.

Plan for User Adoption

The successful implementation of a new timesheet solution ultimately rests in the hands of its users. The key issues to address in this phase are how will users access the new system, and how is time reported in the new interface? The easier to access and more intuitive the application is, the more readily users will adopt it.

TrackerSuite.Net simplifies the time reporting process for users in several ways. Users can surface timesheets within their email client, so they don't have to open a new window to create a timesheet. Users can quickly populate their timesheet using picklists tied to project, task, and absence codes. With the click of a button, they can also auto-populate their timesheet with their assigned work for the week (via Project Tracker.Net), or with the tasks from their previously submitted timesheet.